About Paul Williams

Someones partner, parent, boss and best friend. Not famous nor infamous…just an average guy!

Alto is back

One of my all time favourite games finally gets a second instalment. Alto’s Odyssey takes the game out of the snow and onto the sand.

The game is available for pre sale now before releasing on Feb 22nd. For more info head to the App Store. If you haven’t already go grab Alto’s Adventure it’s a great game that you can play in short burst – if you can put it down.

2018 iPad Setup

It’s so amazing to look at my 2016 posts and see how much has changed in iOS and my own setup and workflow.

The start of every year I prepare my device for the work year ahead. I spend time archiving old documents, notes while preparing all my most used apps for the year ahead. In doing this I think through my workflows and ensure I am maximising the apps and setup I have.

By admission I’m an app junkie anything and everything that’s looks remotely interesting I’ll download and buy. This affects my setup as I can sometimes use an app for the sake of it without thinking through the entire workflow.

2018 iPad resolution

  1. Create a workflow and stick with it for the year
  2. Use the least number of apps
  3. Keep it simple stupid

Home screen(s)

Since iOS 11 I have adopted a blank main home screen. This I call my workspace. All my work related apps1 reside in the dock with the most common easily accessible on the dock and those least used in folder on the dock.

The second Home screen is all my more personal use apps and naturally games. This is where I can relax, read and get my mind off work. Currently I have Spark back on my iPad again testing to see if it can replace mail.app as my default email client. As per previous 2 I’m never quite satisfied with my email setup and continue to look for the Holy Grail of email applications. If you are looking for some good games you should check out Civ VI and Antihero both are really great time wasters.

Getting stuff done

Lucky for me I spend a bit of time out of the office at different locations and thats where the iPad comes to the fore however I am still bound to an PC centric organisation.

I have been reasonably successful in having other colleagues provide meeting papers and other documents to me in PDF format. Allowing me to take them on the road and mark them up without having to rely on being at my desk. Sadly the PC iCloud app is useless and I’m left using Dropbox for storing documents. If a better alternative for iCloud existed I would store all my docs there.

PDF’s are where the first rationalisation need to occur. Three apps are currently in use and not one meets all my needs; PDF Expert, Notability, and DEVONThink.

PDF Expert has fantastic annotation tools and has the ‘Open in’ ability unfortunately the inking engine is lacking and adds to more poor handwriting.

Notability is a lovely looking app with a great inking engine that makes my handwriting look pretty decent. Sadly you need to import PDFs from Dropbox them export them back when finished, this is better now with drag and drop but Dropbox in the files.app is damn awful. In addition the annotation tools are poor by comparison.

Lastly there’s the PDF tools in DEVONThink which are solid enough and offer all the tools one could need however it’s just not as polished as PDF Expert and the inking engine is even poorer.

Winner: PDF Expert – works in all the right places, convenient to use with files.app or DEVONThink I’ll live with the poor handwriting

This next workflow is a little harder to work through and I’m still undecided where to turn. I meet regularly with my team and takes notes of actions and discussion points. I like to keep a record of these discussions and last year used notes.app to accomplish this. Sadly as good as notes.app is I would rather keep all my work documentation together in a app with great search features, that app is DEVONThink. So the question is how do I get it there?

Some might think this is easy just share and send the note to DEVONThink – sure that seems easy enough however its just plain text and I like to do a little formatting. I especially like writing in markdown. I have two thoughts and both I really like and find hard to split.

First is Drafts 4.0, I can write in Markdown and using my custom action can send it to DEVONThink with all the formatting intact this works quickly and efficiently with the added bonus of any to do items can also be highlighted and sent to Things 3 using an action created in Drafts 4.0.

The alternate option is Bear which is a stunning looking note taking app which you can use Markdown to write in and the export as markdown to any app like DEVONThink.

Winner: Drafts 4.0 wins hands down however Bear is so pretty!

Things 3 is my to do app of choice it is a well thought out app that is nice to look at and flexible to suit most needs. The UI gets out of the way to allow you to get stuff done. There is no system for you to follow freeing you to use it how you see fit. Worth every dollar – just get it!

1Password is the must have tool for managing all you passwords both for work and personal. Security is so important these days and any tool that helps create and store secure passwords is a must.

Slack is my team communication tool whilst the apps are on the average side the tool itself has helped to reduce the number of emails I receive on a daily basis.

Finally Ulysses is my tool of choice for blogging and writing long form papers for work. The subscription is expensive here is Australia but you can’t deny the quality of the software and the app is fantastic.

This is my setup if you have thoughts or questions leave a comment or touch base with me via Twitter @YouSaidWhatBlog

  1. Yes I know Tweetbot is there and is not work related – It’s my most used social media app!
  2. https://yousaidwhat2.com/2016/11/05/email-client-wars-pt-2-returning-to-an-old-friend/
    https://yousaidwhat2.com/2016/04/16/untitled/

Return to blogging

After nearly 13 months I think it’s time I return to writing for my webpage.

For some reason life just kept getting in the way with every attempt to write being thwarted by other activities.

My original plan was to write once a fortnight in hindsight quite ambitious for someone who had never blogged before. This year I’ll attempt once a month.

My first post will be my 2018 iPad setup for work. Which will be completed by the end of this weekend1 at the latest.

  1. Fingers crossed

Apples Best of 2016 Apps

Today the App Store released its annual best of for 2016. The store highlights the top ten app and games giving them prime position on the store front. Interestingly this appears to be a local selection as I have seen various articles showing different winners.

Without further adieu please find this years Australian selection…

iPhone App of the Year

Prisma – Free Photo Editor, Art Filters Pic Effects

Runner Up

Quartz: News in a whole new way

iPhone Game of the Year

Clash Royale

Runner Up

Reigns

iPad App of the Year

Heuristic Shakespeare – The Tempest

Runner Up

Sketchbook Motion

iPad Game of the Year

Severed

Runner Up

Chameleon Run

@Email Client Wars Pt 2: Returning to an old friend

In a previous post I discussed my search for the perfect email client. Airmail and Spark where the two contenders with Spark ending up as the preferred option. Spark stayed on all my devices for some months however on hearing from David Sparks Mac Power Users1 and Federico Vittici Macstories on a an update to Airmail2 I decided to go all in and give it another shot.

Unfortunately after a couple of months Airmail didn’t work out. In principle the idea of a power user email client sounds great however the implementation isn’t up to scratch. Plagued with bugs, UI inconsistencies and notifications that worked intermittently Airmail didn’t live up to the hype. Going back to Spark seemed like the only option however that too was underwhelming. In the end I decided to take a look at what I was looking for.

Email is an important business tool for me however it becomes an anchor at times and even after implementing Slack across my teams the volume is quite over the top. To determine the best app for me I really needed to consider what exactly are my needs and from there source the client that best fits my needs. What was I looking for then?

  • Clean UI
  • Few bugs, tricks or gimmicks ( I spend too long in email to work around them)
  • Snoozing
  • Unified Inbox
  • Minimal friction to get things done

Going back to Spark as I mentioned underwhelmed me whilst a solid client the UI appeared to crowed. In an attempt to look different many UI elements that were not functional took up valuable screen real estate. Snoozing was great emoji responses were not – I could not have imagined sending an emoji response to my boss!

The search continued with Airmail staying as my client of choice until I saw a tweet about SaneBox the service which helps manage the email beast.

SaneBox learns what email is important to you and filters out what isn’t – savings you from endless interruptions.

I watched the introductory video and signed up for the free trial. In conjunction with Airmail it worked OK however it made one of the features I liked in Airmail redundant. In addition the new triage folders didn’t display so well in Airmail and left me to think about of an alternate client.

In the Macstories review of iOS 10 Vittici note the changes made for iPad were minimal however some were quite useful. One example were the improvements to mail which allowed for three panes to be viewed in landscape; folders, inbox and the actual email.

As a trial I moved my exchange and icloud accounts over to the Apple Mail client incorporating the SaneBox triage folders. For me this has been a resounding success. Over a few short weeks I have trained my email with the help of SaneBox unimportant emails go to a SaneLater folder, newsletters to another and i am only interrupted by what is important – funnily enough its very few. Now I only check my emails twice a day.

Apple’s Mail is simple and bare bones however it is this simplicity that makes it powerful and far more user friendly. The less bells and whistles makes for a much better work environment that is distraction free3. Distraction free has become an important selling point for many apps particularly writing apps like Ulysses.

SaneBox has filled a gap adding the snooze feature missing from Apple Mail which is a must have in my workflow. Snooze comes in two flavours; tomorrow and next week (Monday morning) however there is a more powerful specific time customer folder that can be created as well. This feature allows you to create a custom snooze for a set number of hours, days or weeks; great for emails with actions.

SaneBox also has a reminders feature. SaneReminders notifies you when an email you sent wasn’t responded to by a certain time (just CC or BCC tomorrow@sanebox.com, monday.9am@sanebox.com). This can also remind you to come back to an email you need to reply or follow up on.

Dependant on the subscription4 you signed up for you have multiple options and other folders.

  • Archive
  • Custom trained folders
  • On forwarding folders
  • Vacation
  • Custom snooze
  • No reply folder
  • Spam black hole

SaneBox provides a web dashboard where you can train/untrained folders, statistics on you folder and email usage, and time saved. if during the course of the first few weeks with SaneBox you move emails to folders where you would like them to go then you will spend very little time in the dashboard. It is very handy though for fine tuning your subscription.

SaneBox is not necessarily the saviour to all your email issues. It is however a great tool and one when paired with the Apple mail client really shines. It has given me back some much needed time and organised my email beast. The cost is small when you consider the time saved and it costs nothing to try. If you use this link you’ll get $5 off your first month.

  1. MPU #328: iOS Email
  2. Airmail 1.3
  3. Not to mention bug free!!
  4. There are a number of subscription options with very reasonable pricing and payment options.

App Review – Timepage for iPad by Moleskine

Fantastical has been my go to calendar app for macOS and iOS for sometime now and I have loved what they have done for calendaring. Nothing came close to the ever useful Fantastical across all my devices. Just recently things have changed.

In January Moleskin released Timepage their iPhone only calendar app which was a beautiful clutter free timeline of events. At the time I took a look and really enjoyed the UI however the lack of iPad support really was a let down and I stuck with my old favourite Fantastical. This week on the App Store the Editors Choice for iPad1 is Timepage and for the first time in years Fantastical has been removed from my iPad.

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Downloading Timepage was a no brainer and quickly replaced Fantastical. As with the iPhone app the UI was uncluttered and distraction free. The app comes with a day, week and month view all accessible through swiping .

The day and week views appear on the screen side by side. The day views sits on the right of the screen and as you would expect lists all the events for the day along with the weather based on your location. Week view on the left provides all appointments in a list for the week. Where more appointments than space exists the screen will cycle through the list on a regular basis. This view can also be adjusted to show only a select few days up to 10 days (going beyond a week view).

The month view starts with a heat map showing the the different calendars by colour that you can with your finger move through to see where your appointments sit through the month for each calendar. This is a handy feature when you have a shared home calendar, subscription sports calendars and a work calendar. After swiping right for a second time you come across a typical monthly appointment view and if as full as mine can be quite crowded.

As mentioned weather details can be seen on the day view however if you press on the currents days weather details you will be presented with the weather on a scrolling timescale and where the week view is shown you will now see the weather for the week.

A swipe to the left from the day/week view presents you with a extensive set of preferences for the calendars to the customisation of colour and font size. One impressive feature is the assistant which can provide you a daily summary of events and weather, rain alerts, even a contextually aware alert of when to leave for an appointment.

One very nice feature I found while writing this article was the little clock at the bottom of the preferences home screen. An analog face that was hard to decipher however if you press it it replaces the preferences menu with a great looking analog clock alongside your day view.

Timepage does have a couple of little bugs still however none are showstoppers and don’t spoil the user experience. If you are looking for a better calendar app than the one iOS provides and something a little less cluttered than Fantastical take a look at Timepage2 it’s beautiful, functional and really shines on the iPad.

  1. Supports slide over and split view
  2. Good price too not too expensive but worth every $

iOS 10 – Notifications & Widgets

This month I took the plunge and jumped on board the public beta program for both my iPhone and iPad. Having seen nothing but strong reviews and nil major issues it was time to give iOS a test drive. Needless to say I have been seriously impressed and have really enjoyed the changes.

One of my favourite features of iOS 9 was the redesigned notifications/widgets screen. It had become a part of my iPad daily workflow for the last year and I would suggest it was a massive improvement that wasn’t given a lot of airtime during the iOS 9 review season.

iOS 10 brings a redesigned notifications/widgets screen one which I’m undecided on. The interface now looks very different and Im not entirely sure i like it.

My first gripe came after installing the beta on my iPad; rather than restore the widget settings the process set up a default setup. This set up looked simply awful and did not endear itself to me. The date had been moved from the right to the left and all the widgets were in one long continuous column

Each widget is now encased in its own grey box looking almost skeumorphic. For accessibility purposes this appears to be a great choice and gives the user a clear defined space for their widgets. The date oddly takes up a great deal of real estate. This is evident when you look at the notifications/widgets screen in landscape which highlights how much space is unused. Like a number of other iOS 10 features big and bold appears to be the new ‘thing’.

The notifications screen is one long column of notifications taking up only one third of the screen through the middle. unlike the previous version notifications has its own screen rather than a tab selection. Again this choice of limiting the amount of space appears a waste of good real estate; this is probably worse on my iPad Pro. Like widgets this looks less problematic in portrait mode however there is still some real estate wasted.

One oddity I noted; most screenshots you will see that the left hand side of the date is blank. This morning however the weather appeared in this space something I hadn’t seen in all the weeks of testing the beta.

Overall I’m personally not a fan of this new look it feels a little rough and clumsy and for me not as user friendly. Naturally being a beta its is a little rough around the edges however we probably only a weeks from launch I can’t see too many changes being made that will tip my view in the opposite direction.

Instapaper – Instapaper is joining Pinterest

This week Betaworks announced that it had sold Instapaper to Pinterest. This came as a huge surprise to most in the industry leaving most somewhat baffled by the acquisition.

I have had a copy of Instapaper since the early days when Marco Arment was the developer. Instapaper has been my go to app for all my read later needs converting all web pages to readable text in a simple but friendly UI.

All acquisitions like this make you wonder what is next and whether the app will be around in another 12 mths time. In the meantime we can only go by the developers statement1

For you, the Instapaper end user and customer, nothing changes.

  1. Keep your fingers crossed too…it certainly can’t help!

Updated Ulysses 2.6

image

Overnight The Soulmen released a massive update to Ulysses.

Ulysses 2.6 brings a raft of features to make the app even more user friendly and a tool for writers of all shapes and sizes. One of the biggest changes and the best in my opinion is the ability to publish direct to WordPress. The Ulysses blog outlines in detail all the changes in 2.6. The following blogging features are what you can expect;

  • Post to self-hosted blogs or blogs via WordPress.com
  • Add as many blogs to Ulysses as you have
  • Publish as draft or published, immediately or scheduled
  • Set (or auto-set) categories and tags, excerpts and featured images
  • Set post format Set slug and title link Publish as HTML or Markdown
  • Preview in Ulysses
  • Set post-publishing actions, i.e. open the WordPress editor or WordPress preview, after the post has made its way from your device to your blog

These for me are the biggest features of the update that should bring more users to Ulysses 2.6 and further cement those already taking advantage of the well conceived writing tool. If that didn’t convince you however these additional features should push you over the line.

  • Dropbox on iOS
  • Quick Open (Global Search on iOS)
  • Typewriter Mode
  • VoiceOver

Still not convinced? These great reviews of the app in its entirety should bring you around.

Full City Press – Ulysses 2.5 review

Macstories – Ulysses 2.5 for iPad and now iPhone

Now you are convinced !! Go now and buy Ulysses 2.6 it’s a premium quality app with a price to suit. Don’t be put off its worth every $$.

Subscription Pricing: The new bane of the App Store?

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In App purchases have changed the App Store pricing in a big way. Effectively reducing apps to mobile slot machines that customers pour money into on a daily basis.

Addictive games like Candy Crush Saga started the trend of monetising components of the game to help advance progress. Following suit came Clash of Clans, FIFA 16 Ultimate Team™ and even SimCity. This trend was a boon for mostly gaming developers and saw some games become multi million dollar cash cows.

Prior to WWDC in June Phil Schiller 1 the Apple would be bringing subscription pricing to the App Store for select product categories. Developers largely supported this however there is an undercurrent of concern in the community what this may lead to.

In recent times two big name mobile developers announced changes to their business models. Firstly Smile Software 2 that its much loved TextExpander software would be updated and moving to a subscription model. This decision was met with howls of discontent about its pricing structure and value that it offered with many looking to jump ship and move away from the product entirely. Then in the last few days Evernote which has had subscription pricing for some time 3 an increase its costs and limitations to the free version. This too was not entirely a popular decision.

Subscription pricing whilst offering a cash stream for developers brings concerns for customers; namely value for money. Will a customer see a constant stream of updates and benefits for the dollars they pay? How many apps will go this way and what will people end up paying per year for the privilege?

Let’s look at one company who is doing this and doing it well. As an Apple geek it pains me to say that Microsoft offer a great package for a good price. Office 365 is not a stand alone app but a series of excellent productivity apps that will help any user remain productive at their Mac, iPad or their work PC. The pricing is quite high but what you get is excellent value with the mobile products alone worth every dollar. Microsoft are also keeping the apps up to date and Apple even rolled them out with the launch of the iPad Pro to demonstrate the mark up features with the Apple pen. This is subscription pricing at its best and shows the possibilities to come.

In my opinion Evernote is not an example of a good subscription. Poor quality bloated apps that have failed to innovate and improve on what was once a great idea. Evernote is considered a big developer and it is concerning when they cannot manage to provide a decent offering to subscribers.

Smaller less known developers could potentially struggle to meet expectations and I wonder who is going to monitor this? Would refunds be available? What are Apples expectations of developers offering subscriptions? Lots of questions and few answers yet but time will tell whether this will improve things in the App Store system for developers. The hope is developers and consumers both benefit from this and quality apps become the well supported norm.

  1. Daring Fireball 8th June 2016 ↩︎
  2. Smile Software Annoucement ↩︎
  3. Evernote Annoucement ↩︎