It’s so amazing to look at my 2016 posts and see how much has changed in iOS and my own setup and workflow.
The start of every year I prepare my device for the work year ahead. I spend time archiving old documents, notes while preparing all my most used apps for the year ahead. In doing this I think through my workflows and ensure I am maximising the apps and setup I have.
By admission I’m an app junkie anything and everything that’s looks remotely interesting I’ll download and buy. This affects my setup as I can sometimes use an app for the sake of it without thinking through the entire workflow.
2018 iPad resolution
- Create a workflow and stick with it for the year
- Use the least number of apps
- Keep it simple stupid
Since iOS 11 I have adopted a blank main home screen. This I call my workspace. All my work related apps reside in the dock with the most common easily accessible on the dock and those least used in folder on the dock.
The second Home screen is all my more personal use apps and naturally games. This is where I can relax, read and get my mind off work. Currently I have Spark back on my iPad again testing to see if it can replace mail.app as my default email client. As per previous I’m never quite satisfied with my email setup and continue to look for the Holy Grail of email applications. If you are looking for some good games you should check out Civ VI and Antihero both are really great time wasters.
Getting stuff done
Lucky for me I spend a bit of time out of the office at different locations and thats where the iPad comes to the fore however I am still bound to an PC centric organisation.
I have been reasonably successful in having other colleagues provide meeting papers and other documents to me in PDF format. Allowing me to take them on the road and mark them up without having to rely on being at my desk. Sadly the PC iCloud app is useless and I’m left using Dropbox for storing documents. If a better alternative for iCloud existed I would store all my docs there.
PDF’s are where the first rationalisation need to occur. Three apps are currently in use and not one meets all my needs; PDF Expert, Notability, and DEVONThink.
PDF Expert has fantastic annotation tools and has the ‘Open in’ ability unfortunately the inking engine is lacking and adds to more poor handwriting.
Notability is a lovely looking app with a great inking engine that makes my handwriting look pretty decent. Sadly you need to import PDFs from Dropbox them export them back when finished, this is better now with drag and drop but Dropbox in the files.app is damn awful. In addition the annotation tools are poor by comparison.
Lastly there’s the PDF tools in DEVONThink which are solid enough and offer all the tools one could need however it’s just not as polished as PDF Expert and the inking engine is even poorer.
Winner: PDF Expert – works in all the right places, convenient to use with files.app or DEVONThink I’ll live with the poor handwriting
This next workflow is a little harder to work through and I’m still undecided where to turn. I meet regularly with my team and takes notes of actions and discussion points. I like to keep a record of these discussions and last year used notes.app to accomplish this. Sadly as good as notes.app is I would rather keep all my work documentation together in a app with great search features, that app is DEVONThink. So the question is how do I get it there?
Some might think this is easy just share and send the note to DEVONThink – sure that seems easy enough however its just plain text and I like to do a little formatting. I especially like writing in markdown. I have two thoughts and both I really like and find hard to split.
First is Drafts 4.0, I can write in Markdown and using my custom action can send it to DEVONThink with all the formatting intact this works quickly and efficiently with the added bonus of any to do items can also be highlighted and sent to Things 3 using an action created in Drafts 4.0.
The alternate option is Bear which is a stunning looking note taking app which you can use Markdown to write in and the export as markdown to any app like DEVONThink.
Winner: Drafts 4.0 wins hands down however Bear is so pretty!
Things 3 is my to do app of choice it is a well thought out app that is nice to look at and flexible to suit most needs. The UI gets out of the way to allow you to get stuff done. There is no system for you to follow freeing you to use it how you see fit. Worth every dollar – just get it!
1Password is the must have tool for managing all you passwords both for work and personal. Security is so important these days and any tool that helps create and store secure passwords is a must.
Slack is my team communication tool whilst the apps are on the average side the tool itself has helped to reduce the number of emails I receive on a daily basis.
Finally Ulysses is my tool of choice for blogging and writing long form papers for work. The subscription is expensive here is Australia but you can’t deny the quality of the software and the app is fantastic.
This is my setup if you have thoughts or questions leave a comment or touch base with me via Twitter @YouSaidWhatBlog